Arrangements for New England Workshops on Science and Social Change

For people getting to Woods Hole on their own, see www.mbl.edu/inside/visit/directions/ for directions. (map of Woods Hole)
When you arrive check in is at Swope Hall, where you'll get directions about where to park and a parking pass.

• While in Woods Hole -- in MBL dormitories, per night: $83 single occupant; $42 each for double occupancy - specify preferences in application + $20 registration fee; pay when at MBL (credit cards accepted) unless covered by workshop funding.
  
• Accommodation in Boston before or after the workshop: approx. $80 per room (single or joint) at a downtown Boston hotel using priceline.com.
  
• For even cheaper accommodation, if you can tolerate disturbances of a dormitory in a hostel, consider Boston Hostel.

Participants pay. Estimated costs: breakfast on your own in Woods Hole (around $5) + collective food & refreshments (tea breaks and snacks, lunch and take-out dinners from local restaurants and beverages) -- costs shared among participants, averaging $25/day (with sliding scale to allow for low incomes or low consumption)

Pickup by workshop rental van/car (either at airport around 5-6.15pm or at UMass Boston, outside campus center, at about 6.30pm - subject to confirmation according to people's different travel plans). To get from airport to UMass on your own, take the silverline (a bus) to South Station where the subway (redline) takes you to JFK/UMass stop, then a free shuttle bus. You need to buy a "charlie ticket" ($2) from a machine in the airport terminal.
Or
Bus to Woods Hole, from Boston (Logan) airport $55 round trip; from South Station, $35? round trip
Or via your own means.

Send your arrival and departure times as soon as you know them so we can coordinate ground transportation and accommodation.

Bring flash drive of files you might want to work on or printout - you will have 24/7 access to computers & printers in the library at MBL.
Rooms have wireless and Ethernet connections - bring your own cable - as well. Instructions for access are in a pamphlet available at Swope hall reception.
Workshop will have a laptop, computer projector, printer, flip charts, etc. but not an overhead projector.
Photocopying and printing can be done in the library using copy cards.

Notebook.
Books to read aloud from for one evening.
Beach walking shoes.
Anti-allergy medicines (May is high-allergy season; late April coud also be bad).
Raincoat or waterproof jacket.
Hat to shade you from the sun.

e.g., Buying lunch supplies, milk, etc.each morning; Buying dinners and bring them to Swope Hall; Buying evening drinks and bringing the bottle openers to dinner; Keeping meeting room tidy; Collate everyone's forms/paperwork, etc.

The funding available to help get people to the workshop is modest, but we have managed to subsidize travel and accommodation in past years according to need (which favors graduate students and independent scholars, but does not count out those with regular positions but no travel budgets). And we are able to keep the meal expenses to a minimum at Woods Hole (and still eat well). Applicants should let us know what you need to be able to attend.
Submitting a vignette is not a requirement to join the workshop, but some of the travel support funding is earmarked for those who do so and who prepare activities in advance. So talk to the organizer to explore this option.

• complete and submit before the end of the workshop a W9 and an "Add Vendor" form
  
• for those whose subsidy or stipend includes partial payment of plane travel, submit your itinerary or receipt showing the ticket has been paid for
  International visitors:
  • Specify business when you complete your I94 for entry to the USA. For visitors not from "visa waiver" countries, apply for a business visa (B1).
    
  • Submit a W8, W9 and a FOREIGN NATIONAL INFORMATION FORM (leave the places for Soc. Sec. Number blank) and give the organizer photocopies of:
    your I94, the page with their name & photo from the passport and the page with the immigration stamp received when you enter the USA, and the visa waiver or BI visa.

Application process

• Name, Preferred mailing and emailing addresses, Telephone number, Citizenship, Affiliation, Education
• Research, teaching, institutional development, and other experience related to workshop theme and process (250-500 words)
• Selected relevant publications, courses, websites, and activities
• Request for subsidy of travel and accommodation, if needed
• Preference for single occupancy or double occupancy room